Conference Services
Pacific Northwest Planners provides full or partial services to conference. We take the time to analyze the needs of a conference and will provide a customized proposal. Services could include:
- City, Date & Venue Selection - site inspections and negotiation of contracts with cities and venues for meeting space and food & beverage functions..
- Hotel Accommodations - Negotiation with hotels for guest room rates, complimentary rooms, room blocks, dates, and other requirements.
- Speaker Management - Selection and coordination of guest speakers for speaking engagements.
- Food & Beverage Coordination - Liaison with catering departments for all food & beverage ordering and set ups.
- Transportation - Arrangement of special transportation for guest speakers and VIPs. Coordinate special airline rates for conferences. Motorcoach transportation for special functions. Airport transfers.
- On-site Management - Logistics coordination and crisis management while on-site.
- Registration Services - Creation of registration databases, design registration forms (manual and online), coordinate delegate registration, payment processing, on-site registration, delegate name badges and event tickets.
- Promotional Material - Coordination of design of professional promotional material that can include conference brochures, post-card conference announcements, website information.
- Theme Evenings - Arranging of themed evenings with unique decor, entertainment and ambiance.
- Siteseeing & Tour Management - Coordination of customized or standard tours.
- Technical Coordination - Coordinate of audio-visual, translation, interpretation, speaker ready room or video conferencing services.
- Trade Show Management - Plan and manage trade shows for conference .
- Budgeting & Financial Management - Financial management including budgeting, invoice processing, deposits, registration reports and final reporting.
